If you're looking to return your employees to the physical workplace soon, have you considered the managed office solution?

2020 was a tough year for most businesses –the Coronavirus pandemic has caused offices to be fractured, with employees working from home. This isn't an ideal situation for anyone who's work lies in the immediate benefits of teamwork – having their people in the same place at the same time is the best way to get the most of everyone.

With a vaccine being rapidly rolled out, there is hope that businesses can get back on track for 2021 – albeit with a few changes needing to be made to the set-up of the office. For some firms, the changes may be relatively small (the odd layout change, or a fix here and there) or conversely, the required changes may see some having to move offices completely.

This is where the managed office solution comes in – so let's take a look.

Why Managed Offices?

A managed office is a fully outsourced facility– everything is taken care of; from the finding of the right property and rightsized-office, through to its design, fit out and ultimately, its operation. Allof this is conducted by a third party – it allows the business to focus onrunning their core functions in a facility that is perfectly set-up for them,without having to worry about anything else.

The services included in a managed officelease can vary depending upon the provider, but generally the fixed fee that ischarged will include:

  • Security
  • Parking
  • Utilities
  • Cleaning of communal areas
  • Waste and recycling facilities.

The Benefits of Managed Offices

Here are some great reasons businesseschoose to go with a managed office:

  • Great value. Moving into a managed office is low risk; all aspects of itsupkeep are included as part of a fixed monthly fee (also meaning that therewill be no extra costs when the business moves in or out). Accounting is alsomade easy with one fixed cost – less upfront capital is needed, no surpriseinvoices, just a single monthly or quarterly fee.
  • Speed to market. Ideal in the uncertain climate we find ourselves in, managedoffices (thanks to their running by a third party) can usually get up andrunning faster than a conventional office space can.
  • More flexibility. The office provider will negotiate the lease in accordance withthe business' particular requirements. Whether it's for ten years or just one,the lease can be negotiated according to how much flexibility is required – notalways something you get when dealing directly with landlords. Another benefitto having such flexibility with a managed office provider is that if thebusiness grows (or downsizes), a larger facility can be sourced quickly to cutdown on more potential disruption.
  • Custom design and branded. Managed offices are usually stripped back to their shell and core,meaning they're a 'blank canvas' for the new tenant to do what they like withthe interior. This allows them to create a workplace that is fully-customisableto its employees and their operations – vital if it intends to create a workingenvironment that is comfortable, inspiring and functional.
  • Increased privacy. While shared offices spaces are a great way to find theright-sized workplace at a fraction of the cost, they lack a degree of privacythat some firms may want. With a managed office, the business won't be sharingany of its areas with anyone else, so they don't need to worry about having tobe interrupted or their corporate activities being exposed.

An Active Workplace Solution

If you're thinking about a managed officefor your business, the team here at Active can help. We offer the wholepackage, including finding your new premises, refurbishing it, furnishing it,moving you in and even maintaining it. You simply pay either an officemanagement fee and we'll take care of the rest.

Detailed on our managed officespage, our process works like this:

  • We start the managed officesolution by taking a client brief, so we can know exactly what you are lookingfor in your new workplace.
  • We then work with localcommercial estate agents to find the right property and negotiate the bestprice. In addition to this, we will also source all services and utilities toget the best possible deal.
  • The next step depends on yourrequirements, we could do everything including designing the interiors of yournew workplace and furnishing it with stylish and practical office furniture.
  • When your new office is ready,we'll move you in and maintain your workplace with our 'office handyman'service, Fixit.
  • You pay your fee, eithermonthly or quarterly and we'll take care of the rest!

Interested in learning more? Then why notconsider getting in touch with our team directly today?

Managed Office Solutions From Active Workplace Solutions

To learn more about our managed offices services, have a look at our case studies which detail the works we have performed, providing you with aninsight into how we work and how we could help you too.

If you would like to speakto us directly, give us a call on 0845130 9066 or send an e-mail to info@activeworkplacesoultions.co.uk

Where to find us

Active Workplace Solutions, a trading name of Active Facilities Management Ltd

Unit 4 Headley Park 10 Headley Road East Woodley, Reading Berkshire RG5 4SW

+44 (0)845 130 9066

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